Website Privacy Statement
We are Coleshill Dental Centre, a company incorporated in England and Wales. Our company number is XXXXX and our registered address is:
Coleshill Dental Centre,
118-120 High St, Coleshill,
(“Coleshill Dental Centre” / “we” / “our” / “us“). We are committed to ensuring that your privacy is protected. We will continue to comply with the provisions of the Data Protection Act (“DPA”) until 25 May 2018, after which we will comply with the General Data Protection Regulation ((EU) 2016/679) (“GDPR”) unless and until the GDPR is no longer directly applicable in the UK, together with any national implementing laws, regulations and secondary legislation as amended or updated from time to time in the UK, and any successor legislation to the GDPR and the DPA (together “Data Protection Legislation”). We are the data controller of data you pass to us pursuant to this policy. Our Data Protection Officer can be contacted at firstname.lastname@example.org .
What information do we hold and how will we use it?
Information you give Coleshill Dental Centre: You may give us information about you by completing enquiry forms on the website or by requesting via the website that we send you marketing information. The information you give us may include your name, email address, address/location and phone number. This does not include all personal data processed by Coleshill Dental Centre but only personal data it collects through its website.
We will retain this information while we are corresponding with you or providing services to you or to a Patient you represent. We will retain this information in line with current guidelines recommended for the retention of dental records.
Information we receive from other sources: This includes information we receive about you when you use other websites operated by us or other services we provide. This information may include your name, email address, postal address and phone number. We will retain this information while we are corresponding with you or providing services to you or to a Patient you represent. We will retain this information in line with current guidelines recommended for the retention of dental records.
If we contact you directly in respect of services in which you may be interested.
Use Made of the Information
Coleshill Dental Centre may use the information we receive and/or collect about you to:
- Fulfil our obligations under any contract we have entered into with you or with a Patient you represent, and to provide you or the relevant Patient with information or services you or the Patient has requested
- Send you newsletters and marketing information if you have consented to us doing so
- Notify you of products and services we feel may interest you, or permit third parties to do so if you have
provided the appropriate consent
- Monitor website usage for the purposes of improving and developing the website and the services we provide via the website
Coleshill Dental Centre processes personal information for certain legitimate business purposes, which include some or all the following:
- Where the processing enables Coleshill Dental Centre to enhance, modify, personalise orotherwise improve the website, its services or communications
To identify and prevent fraud To enhance the security of Coleshill Dental Centrenetwork and information systems To better understand how people interact with Coleshill Dental Centre websites To administer the website and carry out data analysis, troubleshooting and testing; and To determine the effectiveness of promotional campaigns and advertising obtain consent from you to do so, we may provide your personal details to third parties so that they can
Where we are processing personal data we have obtained via the website on the basis of having obtained consent from you, you have the right to withdraw your consent to the processing of your personal data at any time. If you would like to withdraw your consent or prefer not to receive any of the above-mentioned information (or if you only want to receive certain information from us) please let us know by contacting us via the following webpage: www.coleshilldentalcentre.co.uk .
Please bear in mind that if you object, this may affect our ability to carry out the tasks above for your benefit.
If you wish to have your information removed from our database or if you do not want us to contact you for marketing purposes, please let us know by emailing us on email@example.com or calling the practice on 01675 463305 .
We will not share, sell or distribute any of the information you provide to us (other than as set out in thispolicy) without your prior consent, unless required to do so by law.
How Safe is your Information?
Protecting your security and privacy is important to us and we make every effort to secure your information and maintain your confidentiality in accordance with the terms of the Data Protection Legislation.
We will do our best to protect your personal data but the transmission of information via the Internet is not completely secure. Any such transmission is therefore at your own risk.
We use industry leading secure server technology that implements Secure Socket Layering (SSL) to protect your details which is the industry standard for encryption and enables millions of secure online transactions on a daily basis.
Disclosure of your Information
We may share your personal information with any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the Companies Act 2006. We may share your information with selected third parties including:
- Business partners, suppliers and sub-contractors for the performance of any contract we enter with them or you
Please note we may need to disclose your personal information where we:
- Sell any or all our business or assets or we buy another business or assets in which case we may disclose your personal data to the prospective buyer or seller
- Are under a legal duty to comply with any legal obligation or to enforce or apply our terms and conditions; or
- Need to disclose it to protect our rights, property or the safety of our customers or others, including the exchange of information with other companies, organisations and/or governmental bodies for the purposes of fraud protection and credit risk reduction
Your Rights in Respect of your Data
If any of the information you provide to us via the website changes, please let us know as soon as possible so that we can make the necessary changes to the information we hold for you on our database.
If you wish to make any changes to your information, please contact us by emailing: firstname.lastname@example.org .
If you wish to access or rectify the information we hold about you, or request that such information be transmitted directly to another data controller, please contact us by emailing: email@example.com .
We shall process your request to access your information within one month of receipt, or we’ll let you know within that timeframe if we need more information from you. We will process your request free of charge.
To request that your information is deleted or if you wish to restrict or object to the processing of your information, please contact us by emailing: firstname.lastname@example.org .
If you have any complaints about our use of your personal data, please contact us. You also have the right to complain to the relevant supervisory authority in your jurisdiction. In the UK, the supervisory authority is the Information Commissioner’s Office. Contact details for the ICO can be found at https://ico.org.uk/.